--- PURPOSE ---
The Administrative Assistant is responsible for providing administrative support to the Director; Properly following schedule and make necessary arrangements accordingly, proactively remind upcoming agendas, coordinate activities with all internal and external organs; treat all guests and customers with the utmost respect; follow on activities that require response and give reminders; provide support in gathering data and deliver to concerned manager or officer; maintaining files; ordering supplies; and issuing correspondence. Demonstrate integrity, tact, diplomacy, discretion and judgment.
--- EDUCATION ---
BA degree in Secretarial Science, Office Management, Management/ Accounting/ Business Administration or related field of study; 3 years relevant experience
--- SKILLS AND KNOWLDAGE ---
Action Oriented: Performs work energetically. Seizes opportunities. Reacts quickly to critical situations.
Care and Use Of Equipment: Able to perform all maintenance and operation checks of job related equipment, and able to care for the organization's property.
Continuous Learning: Actively investigates new perspectives and opportunities, and pursues training and development opportunities.
Customer Focus: Acts with customers in mind. Establishes and maintains effective relationships with customers and gains their trust and respect.
Integrity and Trust: Widely trusted and seen as a direct, truthful individual. Able to present the truth in an appropriate and helpful manner. Keep confidences and does not misrepresent for personal gain.
Inter personal skills: Able to operate within the work environment through social communication and interactions. Interpersonal skills are how people relate to one another and involve using skills such as active listening, tone of voice, and cooperation.
Office Management: Plans, organizes, and controls the administrative functions specific to an office in a specific location, unit or department; able to manage specified communication, purchasing, personnel, records management and other ancillary functions
Perseverance: Uses a variety of ways to get things done. Seeks new ways to solve problems even when the first way isn't effective.
Problem Solvings: Able to solve problems using logic, judgment and data to determine effective solutions.
Teamwork: Works with and helps others to accomplish goals.